A professional DJ from a DJ entertainment company can help ensure your event is a memorable one for you and your guests. However, it's critical you communicate your needs and desires with the DJ to ensure you get exactly what you want. Here are three things you should discuss with the professional before the big event to iron out any issues and make sure you both are on the same page.
The Use of Special Equipment
To enhance the atmosphere, some DJs will use special equipment, such as colored lights and video screens. It's important to discuss this possibility with the DJ for a couple of reasons. First, you need to determine if your venue is appropriate for and/or will accommodate the items the DJ wants to use. Some historic buildings have outdated electrical systems that may not be able to power a lot of high-tech equipment, for instance.
Second, you need to let the DJ know of any health issues your guests may have that may be affected by the special equipment he or she uses. According to the Epilepsy Foundation, up to 2.8 million people suffer from epilepsy. Flashing lights, like those associated with strobe lights, can trigger seizures. Thus, if there are people attending your event with this condition or other types of seizure disorders, then you need to pass this information along to the DJ so he or she knows not to use it. Alternatively, you can give those who may be affected forewarning that those lights may be used.
The Banned Song List
Another issue you want to bring up is whether there are any songs you don't want the DJ to play, even if there was a special request for them. The DJ will typically only play the genre of music you want, but even within that genre there may be songs or artists you don't care to hear. For instance, there are a lot of soulful and beautiful R&B songs, but you maybe don't want the "Thong Song" to play during your wedding reception.
There are a couple of ways you can handle this issue. You can give the DJ a playlist of approved songs he or she can only play from or a list of songs you absolutely don't want to hear. The latter option provides the DJ with more flexibility. However, a playlist gives you more control over the music selection and pretty much guarantees you won't hear anything objectionable. Consider the event and choose the option that works best for you.
Taking Requests from Guests
The third issue that needs to be worked out is how the DJ handles song requests. Some don't mind having guests tell them directly what they want to hear. However, other DJs may prefer attendees submit their requests in writing or using equipment specially designed for this task, especially if there are a lot of people at the event, because it helps them stay organized. Regardless of how the DJ prefers song requests be made, it's a good idea to put that information somewhere guests can see it so they know what to do.
It's equally important to let the DJ know if you don't want guests to make song requests at all and to discuss how this situation will be handled when it arises. Most DJs try to be tactful and simply claim they didn't bring the music with them to help keep the peace between you and your guests. However, the DJ may need to advise more stubborn guests about your "No Requests" policy to prevent them from persisting. Just be prepared for this eventuality.
To discuss these issues or hire an DJ for your event, contact a local entertainment company.